Local Community Event Support Grants 2025/2026

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This is a preview of the Local Community Events Grants Application Form 2025/2026 form. When you’re ready to apply, click Fill Out Now to begin.
 

Eligibility

* indicates a required field.

Important Information for applicants

Thank you for applying for a Local Community Event Support Grant from Hepburn Shire Council. This grants program supports community-based events that have a local audience and promote the culturally and artistically vibrant communities of our Shire.

Before completing this application form, you should read the Local Community Event Grant Guidelines and Hepburn Shire Events Strategy. You will also need to refer to the Council Plan 2025-2029.

The first section of this application form is designed to help determine if you are eligible for a grant. It's crucial that you complete these questions before any others to ensure that you do not apply for an unsuitable grant.

Incomplete applications and/or applications received after the closing date will not be considered.

If you have any questions about the eligibility criteria, please contact Council's Community Grants Officer on (03) 5348 2306 or email grants@hepburn.vic.gov.au.

Confirmation of eligibility

To be eligible for assessment, applicants must:

  • Have read and understood the Local Community Event Grant Guidelines and Hepburn Shire Events Strategy.
  • Be suitable for Local Community Event support as defined within the Hepburn Shire Events Strategy. Note: Those seeking signature or regional event support are required to contact the Events Officer at Council on events@hepburn.vic.gov.au.
  • Be an organisation that is a legal entity with an Australian Business Number (ABN) and hold not-for-profit status* (as a legally incorporated body, co-op, or trust) or be auspiced** by a suitable entity.
  • Have all permits, permissions, and necessary approvals for the event***.
  • Have, or demonstrate an ability to obtain, Public Liability insurance cover for a minimum of $20 million AUD.
  • Have quotes for proposed grant expenditure. 
  • Deliver the funded event within six months of signing the funding agreement.
  • Deliver the funded event within the boundaries of Hepburn Shire to the benefit its residents.
  • Not have an outstanding debt to Council and have completed all previous funding acquittals.
  • Have discussed your event with either the Community Grants Officer or Events Officer. 

*Your organisation meets the requirements of being a not-for-profit by having specific statements in its governing rules (the not-for-profit and / or dissolution clause).

**An auspicing agent is another organisation that is a legal entity with an ABN. A letter signed by two committee members from the auspicing agent confirming that they will auspice the application must be provided when the application is submitted. Auspicing agents retaining a fee for this service will not be considered. 

*** If the event is to take place on Council owned/managed land or property, Department of Environment, Land, Water and Planning land, or Parks Victoria land, you must provide written approval from the relevant land manager.

We have read the program guidelines and Events Strategy. * Required
We are a not-for-profit legal entity with an ABN or we are auspiced by a suitable group. * Required
We have, or can demonstrate the ability to obtain Public Liability insurance cover for a minimum of $20 million AUD. * Required
Our event is to be delivered within Hepburn Shire to the benefit of its residents. * Required
We have acquired quotes to support grant expenditure. * Required
We have acquired all permits, permissions and approvals necessary for the project. * Required
Our project will be completed within six months of signing the funding agreement. * Required
Our organisation has completed all outstanding acquittals for grants previously awarded by Hepburn Shire Council.